✦ Shop management with AI built in
Stop typing estimates. Say what’s wrong and Gearboxly drafts it.
Repair orders, inspections, text-to-approve estimates, two-way texting, scheduling and Stripe payments, with an assistant that looks up labor and writes the paperwork for you.
14-day free trial · no credit card · from $99 per location
Tell Gearboxly what’s wrong
Built inside Auto Star · 1,500+ repair orders written in it
Gearboxly AI at work in the bay: it writes up the inspection, drafts the estimate, the customer approves it by text, and pays by card.
Built by a repair shop. Still running one.
Gearboxly was built inside a working repair shop, and that shop still runs on it every day: the counter, the bays, the phones. So every feature, like checking cars in from the lot, gets used on real cars before it reaches you.
- Repair orders written in it
- 1,500+
- Used every day
- At the counter, in the bays, on phones
Watch the tour
See Gearboxly AI run a shop in under two minutes.
The counter, the bay, the time clock, and an AI that builds estimates and books appointments from a chat. Real screens from a working shop.
Everything the shop runs on, in one place.
The whole repair lifecycle on one record, with Gearboxly AI drafting the work and watching the shop so nothing slips.
Walk through a repair orderDigital Inspections
Photos, findings, severity, and measurements, ready for the customer.
Repair Orders
Every vehicle's whole story, from inspection to invoice, on one record.
Customer Approvals
Customers approve or decline right from their phone.
Appointments & Scheduling
Book customers and keep the day organized.
Invoices & Payments
Finish the job, invoice, and collect in one place. Text-to-pay links, cards, Apple Pay and Google Pay, powered by Stripe.
Customer CRM
Every customer, vehicle, visit, and dollar in one profile.
AI Estimates
AITurn inspection findings into a priced estimate in seconds.
Shop Brain
AIWatches every RO and surfaces exactly what needs a person.
Deferred-Work Follow-ups
AIResurface declined work when it's due and recover lost revenue.
New in Gearboxly
Shipped this month. Watch each one work.
Every feature below is live for every shop, with a short narrated video from the real app.
One repair order. The entire story.
Check-in to payment lives on a single screen: inspection, estimate, approval, parts, and invoice, always in sync.
“Front brake pads are worn to 3 mm and the rotors show scoring. I built the estimate from this vehicle’s specs and your current shop pricing.”
Your service advisor just got an AI assistant.
Ask Gearboxly AI for labor hours and it adds the job to the repair order. Ask for a quote and it drafts the estimate. Ask it to explain a repair and it writes the version your customer will actually read.
- Looks up labor times and adds the job to the RO
- Drafts estimates from the concern or the inspection
- Answers torque, fluid, and spec questions with sources
- Says when it’s guessing. Every AI labor time is labeled
- Labor lookup → RO
Ask for labor hours in chat and add the job to the repair order in one tap.
- Estimate drafts
Type the customer’s concern; get proposed jobs with labor times and parts.
- Inspection → estimate
Turn inspection findings into a priced estimate in one step.
- Labor paste
Paste rows from any labor guide and the operations and hours come across in seconds.
- Explain for customer
A plain-English version of any repair, ready to send.
- Ask Gearboxly AI
Torque, capacities, sensor locations, codes. Answered for this vehicle, with sources.
- Likely causes
A starting checklist of the usual suspects for a complaint, common ones first.
- Inspection shorthand
“RF brakes 3mm, battery 390/600” becomes separate findings with a proposed severity.
- Finding writer
A tech’s shorthand becomes a sentence a customer can read.
- Shop memory
Ask about your own records: who the customer is and what you quoted them last time.
- Shop Brain
What needs a person right now: approvals, invoices to send, deferred work.
- Customer updates
Drafts “still diagnosing,” “ready,” or “needs approval” from the RO’s real state.
- Campaign writer
Drafts and reworks marketing messages: shorter, friendlier, more urgent.
- Smart audience
Suggests which customers a campaign should reach.
AI drafts. A person decides. Every estimate, finding, and message Gearboxly AI writes stays a draft until someone on your team approves it.
Try it now, free
Ask Gearboxly AI a real question. No signup.
Fluid capacities, torque specs, known problems. Pick a sample car and see the answer your techs get on the lift.
A few free questions a day. Always confirm specs against OEM data before you torque or fill.
Ask Gearboxly AI
Free, no signup. See a real answer.
Stop running the shop from memory.
Shop Brain watches every repair order, inspection, and invoice and tells you what needs a person: approvals waiting, cars ready to bill, money to collect, and revenue sitting in deferred work.
Deterministic facts, not guesswork. The AI explains them. It never decides what’s true.
See your entire shop at a glance.
Every vehicle, every status, on one board, so nothing sits forgotten in the corner of the lot.
Know the customer behind the car.
Every visit, every vehicle, every dollar, and the work they declined. Gearboxly turns that history into your next appointment.
Sarah declined front brakes ($621) 4 months ago, and she’s due for service. Want me to draft a follow-up?
From car in the bay to money in the drawer.
The complete repair lifecycle, connected end to end.
- 01Check in
- 02Inspect
- 03Estimate
- 04Approve
- 05Repair
- 06Invoice
- 07Follow up
Built differently from traditional shop software.
Old software stores what happened. Gearboxly understands it and acts.
Built for every person in the shop.
- Owner
Revenue, RO count, approval rate, deferred work, and tech performance at a glance.
- Service advisor
Estimates, approvals, and customer communication, with AI at the counter.
- Technician
Inspections, photos, findings, and jobs. Less typing, more wrenching.
- Customer
See the inspection, approve the estimate, and pay right from their phone.
Give every customer their own account.
A customer portal with your shop’s name and colors. Customers sign in with their email and see their cars, every past visit and what’s booked next, without calling the counter.
- Visit historyEvery repair order with its total and a View link.
- Live job statusSee when the car is ready for pickup.
- Rewards pointsPoints on every dollar spent, redeemed for money off. You set the rate.
- Upcoming visitsAppointments at a glance, and a button to book the next one.
Invites go out by email, so the portal uses none of your texts. Included on every plan. How it works
Example shop. Each shop’s portal uses its own name and colors.
Your whole shop, in your pocket.
The Gearboxly app for iPhone and Android. Owners see the money, service writers text and check cars in, techs run their bay, and the robot taps you when something needs you.
- Clock in for the shift, with a timer on every job
- Board, schedule and customers wherever you are
- Scan a VIN to check a car in
- Inspections with photos, sent straight to the advisor
- Push notifications for approvals, texts and parts
Included with the AI and Growth plans.
Simple pricing, per location.
Every shop starts with 14 days of the AI plan, free. No card until you’re sure. Unlimited users on every plan.
No contractMonth to monthCancel anytimeUnlimited users
The complete shop system.
Less than one hour of shop labor a month.
Repair orders, inspections, approvals, calendar, invoicing, texting and marketing.
Everything in Core, plus Gearboxly AI.
$219/mo per location for 2 to 4 locations
Less than two hours of shop labor a month.
Each location adds monthly AI credits to one shared pool for the whole shop. Need more? Add a top-up any time.
SooniPhone and Android staff app
16 AI features on top of Core: labor lookup, estimate drafts, Ask Gearboxly AI, Shop Brain and more. Watch each one.
Start 14-day free trialEverything in AI, for shops growing their customer base.
$369/mo per location for 2 to 4 locations
- 3,000 texts per location a month (3x)
- Double the Gearboxly AI allowance
- Priority onboarding: we set up your shop and import your data
- Priority support
- QuickBooks Online syncSoon
- iPhone and Android staff appSoon
Shop software plus a separate marketing add-on often runs $650+ a month. Growth is both, in one. See the website templates
- Repair orders
- Estimates with online customer approvals
- Appointments and online booking
- Invoices and online card payments (powered by Stripe)
- Two-way texting and email with customers
- Customer portal with rewards points
- AI labor lookup, added to the RO
- AI estimate drafts
- AI turns inspection findings into a priced estimate
- AI labor paste from any guide
- AI explains any repair for the customer
- AI books, moves and cancels appointments from chat
- Digital inspections with photos and measurements
- Canned jobs and labor rates
- Customer page to view the inspection, approve and pay
- Ask Gearboxly AI: specs, capacities, codes
- AI likely causes for a complaint
- AI turns inspection shorthand into findings
- AI finding writer
- AI shop memory: ask about your own records
- Vehicle board
- Customer CRM and vehicle history
- Reports: revenue, approval rate, tech performance
- Marketing campaigns
- Google review requests
- Loyalty rewards
- Roles and permissions
- Customer import
- iPhone and Android staff appSoon
- AI Shop Brain
- AI deferred-work follow-ups
- AI customer updates
- AI campaign writer
- AI campaign audience
- Shop website with 5 templates to choose from
- Dedicated online booking page on your site
- Your own domain, with step-by-step setup
- 3,000 texts per location a month (3x)
- Double the Gearboxly AI allowance
- Priority onboarding: we set up your shop and import your data
- Priority support
- QuickBooks Online sync: invoices, payments and customersSoon
5 or more locations? We’ll set up a custom plan for your group.
Talk to usGet paid inside Gearboxly. Text customers a pay link with the invoice. They pay by card, Apple Pay or Google Pay and the money goes straight to your bank. Stripe’s standard card fee applies; Gearboxly adds no extra payment fee.
Pricing questions
How does per-location pricing work?
Each shop location is billed separately each month. Core is $99 per location. The AI plan is $249 for one location, or $219 per location when you have 2 to 4. Growth is $399, or $369 per location for 2 to 4. With 5 or more locations, talk to us and we will set up a plan that fits.
What happens when AI credits run out?
Every AI location adds a monthly allowance of AI credits to one pool shared by the whole shop. If the pool runs out, AI features pause until the next billing month, or you can add a top-up in Billing to keep going straight away. Top-ups last until the end of that billing month. Everything else in Gearboxly keeps working.
How many users can we add?
As many as you like. Every plan includes unlimited users, so every service writer and technician gets their own sign-in.
Are there texting or payment fees?
Every location includes 1,000 text segments a month (3,000 on Growth) (a segment is one 160-character text), pooled across your locations. Estimates, updates, reminders and login codes always send; campaigns pause at the limit until you add a $10 text pack for 1,000 more. Carriers require your business to be registered before texting starts (A2P 10DLC); registration happens after your first paid invoice, and any fees are shown before it goes live. Card payments are processed by Stripe at Stripe’s standard rates. Gearboxly adds no extra fee on payments.
Can we bring our data over?
Yes. Import your customers and vehicles from a CSV export from your current system, and we are happy to help with the move.
Can we cancel anytime?
Yes. There is no contract. Cancel from Billing whenever you like, and you keep access until the end of the month you have paid for.
Run your shop with software that actually understands it.
Open your first repair order and watch Gearboxly go to work: the labor, the estimate, the thing the customer declined last time.
- 14-day free trial
- No credit card
- Ready in minutes
- Labor foundFront pads & rotors · 2.4 hr
- Estimate drafted$684.32 · ready to send
- Declined last visitWiper blades · add back?
- Customer update“Ready for approval” drafted