Auto Repair Shop Management Software
Updated
Auto repair shop management software runs a shop’s day in one place: repair orders, digital inspections, estimates customers approve online, scheduling, invoices and payments, customer texting and reports. Gearboxly does all of that for independent shops, with an AI that handles the lookups and typing while people make the decisions.
What it covers
Digital vehicle inspections
Run digital vehicle inspections on a phone: green, orange or red for each point, photos and measurements, AI write-ups, and a report customers approve from their phone.
Estimates and approvals
Build auto repair estimates with labor times for the exact vehicle and parts priced by your matrix, then text them so customers approve, decline and sign on their phone.
Repair orders
Open repair orders in seconds: customer, vehicle by VIN, concern in the customer's words, check-in from your phone, and every open RO on one Workshop board.
Scheduling and online booking
A week planner that shows how full each day is, appointment texts and reminders, and an online booking page where customers pick an open time.
Invoicing and payments
Close out repair orders with card, cash or check, or text a secure pay link. Card payments by Stripe at Stripe's standard rates, with no extra Gearboxly fee.
Customer texting
Text customers from your shop's own number. Estimates, updates, reminders and pay links go out by text, and every reply lands in one shared inbox.
Technician workspace
Techs see only their assigned cars, the concern, the inspection and each job, with start, pause and complete clocks and parts requests to the counter.
Parts and inventory
Price every part with your own markup matrix, find parts from the repair order, and keep count of what's on the shelf with low-stock flags.
Shop reports
Shop Pulse shows sales, car count, average repair order, approval rate, effective labor rate and tech efficiency, with detailed sales, tax, profit and hours reports.
AI that does the lookups and the typing
Labor times for the car on the RO, estimate drafts from the concern, inspection findings into a priced estimate, plain-English write-ups, customer updates and a list of what needs a person right now. You review everything before it’s saved or sent.
See every AI featureBuilt inside Auto Star, a working repair shop
Gearboxly was built inside a working repair shop, and that shop still runs on it every day: the counter, the bays, the phones.
Pricing
Per location, per month. Month to month, no contract, unlimited users. Card payments by Stripe at Stripe’s standard rates, no extra Gearboxly fee.
Repair orders, inspections, estimates with online approval, texting, scheduling, invoices and Stripe payments, reports, campaigns. Unlimited users.
Everything in Core plus every Gearboxly AI feature: labor lookup, estimate drafts, inspection write-ups, Shop Brain and more.
Everything in AI plus a shop website with 5 templates, online booking page, your own domain, 3x texts and priority onboarding.
Comparing options? See Gearboxly next to Tekmetric, Shopmonkey and Mitchell 1.
Questions shops ask
What is auto repair shop management software?
Software that runs a repair shop's daily work in one place: repair orders, inspections, estimates, customer approvals, scheduling, invoices, payments, customer records and reports.
How much does Gearboxly cost?
Core is $99, AI is $249 and Growth is $399 per location per month. AI and Growth are $219 and $369 each for 2–4 locations. Month to month, no contract, unlimited users.
Is there a free trial?
Yes. Every shop starts with 14 days of the AI plan, free. No credit card is needed to start.
Can we bring our data over?
Yes. Import your customers and vehicles from a CSV export from your current system, and we're happy to help with the move.
Does the AI make decisions on its own?
No. AI suggests; people decide. Estimates, labor times and messages are shown to you to check before anything is saved or sent.
Does it work on phones and tablets?
Yes. Gearboxly runs in the browser on computers, tablets and phones. The iPhone and Android staff app is coming soon.
Try it on your own repair orders
14-day free trial of the AI plan. No credit card. No contract, cancel anytime.
Start free