Quick lube and oil change shop software
Updated
A quick lube shop lives on speed and repeat customers. Gearboxly is built for repair shops, so it does not have a drive-through mode, but it does open tickets fast, keeps every car's history, and texts customers when the car is ready.
What this shop needs
- Check-in that takes seconds, not minutes
- The same few services priced the same every time
- An inspection that finds the extra work
- Customers who hear from you when the car is ready
- Reminders that bring them back in the next few months
- A view of what is in the bays right now
What Gearboxly does today
- Quick check-in. On a phone, scan the VIN barcode or snap the plate, and the car is decoded to year, make, model and engine. A returning car shows its owner and visit history.
- Canned jobs and labor rates. Save your common services so every ticket prices the same way.
- Digital inspections. Green, orange or red points with photos. Findings become priced jobs the customer approves by text.
- Texting. Estimates, status updates and ready-for-pickup texts from your shop's own number.
- Service-due reminders (Growth plan). Text and email campaigns, service-due reminders and win-back messages through Gearboxly Marketing.
- Shop TV. Put the bays on a wall TV: who is on which job, what is late and what is ready for pickup. View-only.
What it does not do yet
- There is no drive-through or lane mode and no one-screen express checkout.
- There is no fluid or filter lookup by vehicle, and no printed oil-change windshield stickers.
- Reminders are time-based campaigns on the Growth plan. They are not automatic mileage-based service intervals.
Need one of these? Tell us what you need. We build from what shops ask for, and we will not promise a date we cannot keep.
The tools you would use
Open a ticket fast
Customer, car and concern on one short form.
Every bay on one board
Each open order with its status and total.
Inspect and upsell
A quick walk-around with photos the customer can see.
Tech phone workspace
Techs see their cars and run job clocks.
Customer history
Every car and visit in one profile, so a repeat customer is a quick lookup.
Screenshots are the Gearboxly demo shop, with demo data.
Pricing
Per location, per month. Month to month, no contract, unlimited users. Every trial starts on the AI plan with no card.
Repair orders, inspections, estimates with online approval, texting, scheduling, invoices and Stripe payments, reports, campaigns. Unlimited users.
Everything in Core plus every Gearboxly AI feature: labor lookup, estimate drafts, inspection write-ups, Shop Brain and more.
Everything in AI plus a shop website with 5 templates, online booking page, your own domain, 3x texts, the AI receptionist with 100 call minutes a month, and free data migration.
Questions shops ask
Does Gearboxly work for a drive-through oil change?
It works for tickets, inspections, texting and payments, but it has no drive-through or lane mode. If a faster express flow matters to you, tell us on the contact page.
Can it remind customers when they are due again?
On the Growth plan, Gearboxly Marketing sends service-due reminders and win-back texts. They are campaigns, not automatic mileage-based intervals.
Can our techs use phones?
Yes. The technician workspace runs in the phone's browser, with My work, job clocks and parts requests.
Is there a free trial?
Yes. Every shop starts with 14 days of the AI plan, free, with no credit card. Plans start at $99 a month per location (Core), with unlimited users and no contract.
Try it on your quick lube and oil change
14-day free trial of the AI plan. No credit card. No contract, cancel anytime.
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