Repair shop software for restoration, RV, motorcycle, marine and small fleet shops
Updated
Gearboxly was built for auto repair, but a repair order, an estimate and a customer record work for other kinds of repair too. If your work is long jobs, custom quotes and customers who want updates, much of it carries over. The vehicle tools are built around cars, and this page says where that matters.
What this shop needs
- A record for each customer and each vehicle, boat or machine you work on
- Estimates customers approve in pieces, as a long job unfolds
- Time on each job, and which tech is on it
- Photos and notes kept with the job
- Updates to the customer without phone tag
- Parts, hull or engine-hour tracking and marine or RV parts catalogs
What Gearboxly does today
- Repair orders and the board. Every job with a status on the Workshop board, from check-in to paid.
- Estimates by job. Add jobs as the work unfolds, each with its own labor, parts and approval.
- Job clocks and techs. Assign a tech and track time on each job from a phone.
- Customer profiles. Multiple vehicles per customer with every visit, plus private tags like Fleet. Small fleet owners see each unit's history in one profile.
- Texting and the customer portal. Two-way texts from your shop's number, and a portal customers sign in to see visits.
- Parts pricing. A markup matrix and inventory with quantities and bin locations.
What it does not do yet
- VIN and plate lookups are built for road vehicles. For boats, RVs or machines, add the vehicle details by hand.
- There is no engine-hour, hull or unit-number tracking.
- There is no fleet batch billing or statement invoicing.
- There are no RV, marine or motorcycle parts catalogs or labor guides inside Gearboxly.
Need one of these? Tell us what you need. We build from what shops ask for, and we will not promise a date we cannot keep.
The tools you would use
Workshop board
Every job with its status, from check-in to paid.
Estimates in pieces
Customers approve each job as it comes up.
Techs on a phone
My work, job clocks and parts requests.
Customer history
Every vehicle and visit on one profile.
Parts and stock
Markup matrix and inventory counts.
Screenshots are the Gearboxly demo shop, with demo data.
Pricing
Per location, per month. Month to month, no contract, unlimited users. Every trial starts on the AI plan with no card.
Repair orders, inspections, estimates with online approval, texting, scheduling, invoices and Stripe payments, reports, campaigns. Unlimited users.
Everything in Core plus every Gearboxly AI feature: labor lookup, estimate drafts, inspection write-ups, Shop Brain and more.
Everything in AI plus a shop website with 5 templates, online booking page, your own domain, 3x texts, the AI receptionist with 100 call minutes a month, and free data migration.
Questions shops ask
Does Gearboxly work for RV, marine or motorcycle shops?
The repair order, estimate, texting and payment tools work for any repair job. VIN decode, plate lookup and labor times are built for road vehicles, so for other equipment you add details and hours yourself.
Can we track engine hours or unit numbers?
No. There are no engine-hour, hull or unit-number fields today.
What should I tell you if I need more?
Tell us what your shop needs on the contact page. Real shop requests decide what gets built next.
Is there a free trial?
Yes. Every shop starts with 14 days of the AI plan, free, with no credit card. Plans start at $99 a month per location (Core), with unlimited users and no contract.
Try it on your other repair shops
14-day free trial of the AI plan. No credit card. No contract, cancel anytime.
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