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Set up clock-in rules

Choose when, from which network and from where your team can clock in, and review anything outside your rules.

  • For owners
  • 5 min read
  • Updated October 19, 2026

What this does

Clock-in rules are optional and everything is off until you turn a rule on. Until then the time clock works exactly as before. There are three checks: allowed hours and days, your shop network, and a location radius. All of them run on the server when someone clocks in or out.

Open Settings, then Clock-in rules. Only the owner can open and change the rules.

Set the allowed hours

  1. 1Tick Check hours.
  2. 2For each weekday, choose whether it is open and set the earliest and latest time, in your shop's timezone.
  3. 3Set the grace window, from 0 to 120 minutes (15 by default). It widens both ends of the window.
If the latest time is not after the earliest, the window runs past midnight, so night shifts work.

Add your shop network

  1. 1While you are at the shop, press Add my current network.
  2. 2Tick Check network.
  3. 3Add more public addresses or ranges if you need them, one per line. IPv4 and IPv6 both work, up to 30 entries.
The Clock-in rules page with the shop network list and the location radius settings
The network list and the location radius.

Set the location radius

  1. 1While you are at the shop, press Use my current location. Your browser asks permission once.
  2. 2Set the radius, from 30 to 2000 metres (100 by default).
  3. 3Set the required accuracy, from 20 to 500 metres (150 by default). A reading less precise than that is not accepted.
  4. 4Tick Check location.
Employees are asked for their location only at the moment they press Clock in or Clock out, and only when a location rule applies to them.

Choose what happens outside the rules

Choose whether being on the shop network or inside the radius is enough, or whether both are needed. Then choose what happens to a punch outside your rules: flag it for approval (the default), or block it.

Flag for approval
The punch is saved with its real time and waits for a manager. It does not count towards pay until a manager approves it.
Block
The person is told why and no time is saved. The attempt is listed under Blocked attempts.

You can exempt roles or named people, and let managers punch from anywhere. Managers' allowed hours still apply.

Test, then save

  1. 1Press Save clock-in rules.
  2. 2Press Run a test to see what would happen if you clocked in right now, from where you are. Nothing is recorded.
Test my rules showing a distance of 420 m from the shop and the result that the punch would be flagged for manager approval
Test my rules shows the result without recording anything.

Review flagged punches

Open Timesheets, then Punches to review. Each flagged punch shows the reason, the distance and accuracy, the network address and the device. Press Approve or Reject, or select several and use Approve selected or Reject selected. You can add a note.

Punches to review with two flagged punches and Approve and Reject buttons
Approved punches count. Rejected punches stay on record and never count.
Nobody except the owner can approve their own flagged punch.
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